What to Expect During a Total Rewards Statement Project
Whether you’re designing your company’s first Total Rewards Statement, or modernizing a basic Total Compensation statement from last century, it helps to know what to expect before you begin! All our Brainiacs follow the Principle of Least Surprise when designing employee communications and working collaboratively with our customers.
Creating the Message Together
Brain Power Software joins your human resources team as an advisor to understand and embed your branded message in a personalized statement for every employee. Any part of your message can be personalized for specific audiences or groups within your total population. We have a decade of experience working with employers from 500 to 50,000 employees and know that each organization is unique with its own complexities.
We follow best practices to customize messaging for different audiences including:
Work sites or office locations
Corporate divisions, each individually branded
Union team members, or field and hourly workers
New hires, pre-employment, and recruiting statements
Residents of different states, statements complying with state-specific regulations and policies
All Your Information
Brain Power Software Total Rewards Statements are the best in the industry because we provide employees with ALL their benefits, payroll, and retirement data. You are free to work creatively outside of the platform data fences and single-vendor systems. Some systems offer built-in statements, but they are feature limited, complicated to configure, and only show employees parts and pieces of their compensation picture. Our “Brainiac” specialists have years of experience joining together payroll, benefits, retirement, and other unique information for all major industries and organization types. Every statement we deliver is personalized for the recipient with THEIR data, from any system, for any timeframe.
Challenges
Challenges to consider when using baked-in HR systems statements with limited features:
Not the whole picture
Vendor lock-in
Inflexible or cheesy employee experience that doesn’t represent the quality of your company’s brand
Ease of Access for the Employees
We make it easy for employees to access their statements quickly and securely from anywhere. We integrate to all major cloud and human resources platforms, and can provide access via email links, mobile phones, and single sign-on. Our simplest solution is to deliver 100% of your statements online. We announce the statements via email and provide access using your current employee portal. We also have options available to print paper statements and deliver via first class mail. Some customers find it cost effective to print and mail to a targeted audience as well as making statements available online for everyone. We are always happy to share our success stories and walk you through the details of all the options available.
Continued Value
Employees’ Total Rewards statements can be available year-round or for a specific timeframe; it’s your choice.
Information Security
Our track record for information stewardship and system availability is stellar. You can trust us to never mine, resell, or misuse your organization’s and employees’ information.
At any time, we are happy to collaborate with your information security team to certify compliance with policies such as administrative sign-in, audit reporting, and regulatory compliance. This most often happens during the sales process when your organization is onboarding Brain Power Software as a new vendor; we can help streamline this review process for you!